Shared meeting agenda: what it is and what it means

The shared meeting agenda is a tool for structuring meetings that must be shared at least 24 hours before the meeting, not at the start of it. Each item must be labeled with its function: decision (a choice has to be made), information (an update is passed on), discussion (perspectives are compared). The distinction changes the dynamic: information items could be replaced by a document sent beforehand; decision items require supporting materials already distributed. The 24-hour lead time and labeling by function are an operating criterion adopted by the editorial team: the sources cited in the original article frame the topic of work meetings, but none of them measures the effectiveness of these guidelines.

Distinctive: at least 24 hours before the meeting
Distinctive: labeled with its function
Essential: decision
Essential: information
Essential: discussion
Constant: supporting materials already distributed

Glossary

Shared meeting agenda

A structural meeting tool that must be shared at least 24 hours in advance, with each item labeled by function (decision / information / discussion).